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The Huseby Journal

Huseby’s Remote Deposition Exhibit Management Solutions

We have certainly seen a lot of changes and new ways of doing things in 2020 and along with those changes Huseby has spent a lot time and effort ensuring our clients were able to continue business as usual as much as possible.  To do that we are creating and innovating new remote deposition solutions every day. This week, we are focusing on remote deposition exhibit management solutions.

Huseby’s remote deposition solutions empower you, the attorney, to have all your exhibits instantly accessible during your deposition and provides you greater flexibility introducing exhibits to the deponent and opposing counsel. You control exactly what part of an exhibit the deponent sees and when. 

Huseby’s remote electronic exhibit management solutions take out the need for sending exhibits ahead of the deposition to all parties and the deponent--saving you and your team money, time, while also maintaining the element of surprise. We do all this with the idea of keeping you in control of your files.

Huseby FileShare provides you the ability to electronically hand participants in the virtual deposition room a downloadable copy of a file as it is being presented on the screen. FileShare allows you to seamlessly manage files at each deposition electronically and display on-screen in real-time.

Most of all, our solutions deliver flexibility and provide you peace of mind.

Download Huseby’s FileShare User Guide here.  The software also offers several additional features. We have also provided you with a few highlights of these features.  Check those out below.

Case Level Folder and Exhibit Subfolders

Your Private Exhibits: Private folder for you and your team to upload files prior to the deposition.
Shared Exhibits: Shared folder where you will move files exhibits during the deposition to provide access to other attendees.


Exhibit Folder Options

You can upload new exhibit files (any type).
Create subfolders to help keep your files organized.
Take and save notes for the team reference.
Easily add URL links for direct reference.
Before and after sharing your exhibits, the option to easily edit file names.


Folder Level Permissions

Easily upload and download files.
Opt-in to receive alerts when new files are added or moved in your folders.
Opt-in to receive alerts when files are downloaded by any user to preserve chain of custody.
You have the ability to set file retention policies.


We’ve been working hard to provide you with different tools and resources!

Click here to see our Top 5 Exhibit Handling FAQ blog. This provides you with suggestions for in-person and remote depositions. 

Wondering rather electronic exhibits are right for you? See our Five Advantages of Huseby’s Electronic Exhibit Solutions.

Whether RingHuseby or HusebyConnect, or another preferred platform, we’ve got you covered when you decide to start conducting remote depositions.  Need to schedule a deposition or have questions? Live chat with your local market manager today by clicking here

Give us a call or send us an email today! (800) – 333 – 2082 or calendar@huseby.com


Related Articles

Top 5 Exhibit Handling Frequently Asked Questions

This week, we are diving into the top 5 exhibit handling FAQs that we’ve encountered.  Since COVID-19, we have all had to adjust to different kind of normal and that has been no different during a deposition.  One of the biggest questions clients have had is how to exhibits.  With social distancing guidelines in place, the idea of passing around exhibits seems counterproductive.  That’s why we’ve created this brief FAQ. 

Whether your deposition is being conducted virtually, in-person, or a combination of the two you can be confident with Huseby that it will be conducted successfully.  So, let’s dive into our FAQs below. 

In-Person Depositions

How do I handle exhibits while maintaining social distance?

We recommend wearing gloves when multiple people are handling the same physical exhibit, but ideally providing separate copies of exhibits to each party, deponent and court reporter allows for a properly socially distanced room and exhibits are handled individually.

If opposing counsel is remote, how do I provide a courtesy copy of exhibits?

We have provided you a few options below:

·       Email all exhibits directly to opposing counsel prior to the deposition

·       Email each exhibit to opposing counsel as hard copies are introduced at the deposition

·       Send hardcopy exhibits in individually sealed envelopes labeled with an identifier with agreed upon instructions to only open each envelop as the exhibit is introduced.

·       Present exhibits electronically using the HusebyConnect exhibit presentation module and opposing counsel can view remotely.

Remote Depositions

How do I present exhibits remotely?

You have options! If you prefer having all the “bells and whistles” at your fingertips, using HusebyConnect, exhibits can be presented, annotated, stamped confidential and marked with an exhibit sticker – all in one platform. Previously marked exhibits can also be introduced from the exhibit history. If you prefer a simpler platform, using RingHuseby, exhibits can be pre-marked and screenshared with ease.

How do I provide a courtesy copy of exhibits to opposing counsel?

Using the attorney file share feature in HusebyConnect allows you to electronically “hand” a courtesy copy to opposing counsel as new exhibits are introduced. With RingHuseby, most clients email each exhibit to opposing counsel as they are introduced.

Do I need to provide pre-marked exhibits to the court reporter before the deposition?

With HusebyConnect, there is no need to send pre-marked exhibits to the court reporter or opposing counsel prior to the deposition as you can easily upload, mark and save exhibits on-the-fly. The chain of custody is very similar to hard copy exhibits. As exhibits are marked, a copy is automatically sent to the reporter to produce with the record.  For more helpful tips and insights, visit The Huseby Journal at www.huseby.com/blog or check out our white papers at www.huseby.com/downloads.

To see more about all the steps we’re taking at your local Huseby office, click here.  To see how it’s possible to conduct a successful deposition from wherever you are, click here.  Contact us today to schedule your next proceeding! (800) – 333 – 2082 or calendar@huseby.com

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What to Expect When You’re Huseby Connecting – A Guide to Presenting Exhibits

The COVID-19 pandemic has created plenty of litigation complications. One of the larger among them is the balance attorneys must strike between actively moving cases forward while following various stay-at-home orders. For litigators, remote depositions are a great way to strike that balance, but there are a few aspects that litigators must consider before conducting these types of proceedings.

Like the telephone or computer, remote depositions allow for immediate connections to achieve numerous goals. With proper preparation, there’s no reason to worry that your remote deposition will be any less effective than the typical deposition with everyone in the same room. Because exhibit presentation is such a large aspect of depositions, we’ve put together some tips on presenting your exhibits so that you are set up for remote deposition success.

Preloading Exhibits

As you prepare your exhibits, go ahead and name the file exactly how you would like it entered on the record. Files uploaded in HC's Preloaded Document section cannot be renamed. Once you're ready to upload your exhibits, contact Huseby's Support Team (webconference@huseby.com) to gain early access to the virtual meeting room. Typically, the room is opened one hour prior to the start of the deposition. However, if you need access to the room earlier, contact our Support Team and we’ll work with you to accomplish any task.

While you are loading your exhibits, you will have the option to share your exhibits. Clicking the “is shared” check box allows other counsel the ability to see the documents you have added to the preloaded documents queue. Make the “is shared” selection only if you would like the documents in your queue to be seen by others. Our system defaults to “private”, and any of those files are only seen by the individual user who uploads the files.

Presenting Exhibits

You’ve prepared for your deposition and loaded the exhibits. It’s game time. To present a new exhibit from the Preloaded Documents section, click the open icon next to the file name you wish to present. HusebyConnect offers a wide range of annotation tools for you to add text, draw, highlight, and make other annotations of the exhibit. Once you’re finished with the exhibit, you can mark the document by clicking Add Stamp and select your preferred sticker. Place the sticker on top of the exhibit and enter the exhibit number. HC defaults itself to the manual exhibit numbering system. If you would like automated number, let us know and we can update that setting at the beginning of your case.

Once the exhibit has been marked and saved, provide opposing counsel with a courtesy copy in just three simple clicks. Upload the file to the Attorney File Share pod and click save. It really is that easy.

What to Expect Presenting PDF Exhibits

How long does it take the preload, present, mark, and save a large exhibit file? Well, we did a test for you. Actually, we did three. We used a 510-page color document that’s 17.7 MB in size. In all three tests, the file took 2 minutes and 32 seconds to complete.

What about a mid-sized exhibit? Glad you asked. We used a 50-page color document that’s 6.7 MB in size. In all three tests, it took anywhere from 19 to 45 seconds to upload. Enough time to take a sip of your coffee and get ready for your next question.

Small-sized exhibit? That’s easy. Our tests ranged from 8 to 12 seconds to upload. As always, if you have any questions or need help please contact our Huseby Support Team. We’re here to help. It’s what we do.

Presenting Files Natively 

If you’re presenting a non-PDF exhibit, we can handle that too. To present files in a native format, click Stop Sharing at the top right of the exhibit presentation pod. You can either select to Share Document or Share My Screen. If you are sharing your screen, you will see a window that shows what you are currently sharing in the bottom of your screen. You can stop sharing at any time. To go back to the exhibit presentation module (your PDFs), click Recently Shared and then select “Huseby Exhibit Presentation.” HusebyConnect has a wide range of file formats that are accepted. These include .jpg, .png, .pptx, .mp3, .mp4, .zip, .flv, and .swf. If the format is widely known, we certainly can present it.

Portal Repository

With every proceeding you partner with Huseby on your files are available in our online repository. Our HusebyConnect software comes with a portal repository that houses all exhibits and transcripts related to that single case. To view or download these files, you’ll need to go to cloud.huseby.com, enter your username and password, and select the Case Management tab.

Next, select the case associated with the files you are looking forward and search the files to view or download by witness name or date range.

Once you’ve selected the exhibits you are looking for you can double-click the exhibit name and click download. You can also select multiple exhibits at once and download all of those to a single zipped folder.

If you have trouble, contact us.

Exhibits Practice Module

We understand that this may be your first virtual deposition, or it may be your first HusebyConnect deposition. You want everything to go smoothly. No hiccups. That’s why we’ve created an Exhibit Practice Module. Practice preloading and presenting exhibits as you prepare for your deposition. We highly recommend clients spend some time navigating the practice module to become familiar with how to preload, present, annotate, mark, and save exhibits. Give us a call today to schedule your next HusebyConnect deposition. We’ll be happy to present a demonstration beforehand and answer any questions you may have.

We look forward to working together!

(800) 333-2082

Using HusebyConnect from Your Mac

For the Mac users in our Huseby family, never fear. We’ve included you all on the fun, too. You’ll want to contact us beforehand and get instructions on how to self-test your computer. Once the test is completed, you can download Adobe Connect.  The installation process will complete in less than a minute. At that point, you’re ready to join your first HusebyConnect event. To join the HusebyConnect event, log-in by visiting https://cloud.huseby.com. Your browser will ask you to let it open the Adobe Connect app. Once you allow that, HusebyConnect will start. Yes, it really is that simple.

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