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The Huseby Journal

Top 3 Tips to Improve Your Remote Deposition Experience

Each week we are introducing helpful tips and informative guidelines for your seamless deposition experience, whether it be in-person or remote.

Our focus this week is the Top 3 Tips to Improve Your Remote Deposition Experience using our two recommended web conferencing options. Both are secure platforms that are monitored by a live Huseby tech expert from deposition setup to conclusion, to ensure you have a smooth remote deposition experience.

HusebyConnect

Improve your remote deposition experience by implementing the tips below when using HusebyConnect, one of our top web conferencing platforms. Learn more about HusebyConnect by clicking here.  

Connecting your audio through your telephone

We recommend connecting your audio using your telephone rather than your computer’s microphone, as this allows for two separate connections to the deposition. One connection for your video/ exhibits through the internet and a separate connection for audio through the phone. In the event you temporality lose your internet connection, you will still maintain an audio connection while you reconnect your internet feed. Connecting through the phone also allows for enhanced audio quality for the court reporter. You will find the telephone dial-in information when joining the event. A window will pop-up allowing you to dial-in or requesting the web conference call your direct dial.

Handling large exhibits - optimizing/reducing size

For most PDF’s, a file can be preloaded, introduced and saved in under 20 seconds on each step in the exhibit presentation workflow. While handling smaller to mid-sized exhibits electronically can be faster and more efficient than introducing and marking hardcopy documents in person, it is important to take into consideration the time it may take to introduce and save larger PDF files that might be hundreds to thousands of pages in size. When introducing larger documents, you might consider two options (also see PDF Optimization/File Size Reduction Guide):

  1. Timing questions in your deposition that do not require handling documents to coincide with the upload and save time larger documents may require. Us
  2. e the Attorney File Share to handle presenting larger files and mark a slip sheet as a placeholder in the exhibit history.

Using attorney file share

Attorney file share allows files to be passed between counsel, deponent and court reporter and can be used in multiple ways:

  1. Providing a courtesy copy of exhibits to opposing counsel.
  2. Allow the deponent to upload files brought to the deposition.
  3. An alternative to consider for larger files is to electronically hand counsel and the deponent a complete version of the large PDF using the Attorney File Share. The deponent can download locally and flip through independently to confirm the document is complete and potentially use to answer questions.

RingHuseby

Improve your remote deposition experience by implementing the tips below when using RingHuseby, one of our top web conferencing platforms. 

Connecting your audio through your telephone

We recommend connecting your audio using your telephone rather than your computer’s microphone, as this allows for two separate connections to the deposition. One connection for your video/ exhibits through the internet and a separate connection for audio through the phone. In the event you temporality lose your internet connection, you will still maintain an audio connection while you reconnect your internet feed. Connecting through the phone also allows for enhanced audio quality for the court reporter. You will find the telephone dial-in information on your web conference email invitation or by selecting “Join Audio by Telephone” on the RingHuseby platform.

Granting deponent remote control rights

While you are presenting exhibits, the deponent at any time can request remote control of the document to flip through and add annotations. The deponent can request control by selecting “View Options” then “Request Remote Control” at the top of their screen. Once requested and accepted, the deponent will then be able to control the document at their pace or make temporary annotations on the screen.

Preparing for your exhibit share

We recommend creating an easily accessible folder on your desktop to house your exhibits, allowing you to locate and share your exhibits on-the-fly. To present an exhibit, open the document first and then click share. This allows you to present only the document itself rather than sharing your entire screen, protecting you from sharing something you don’t want to be seen such as your email, Outlook previews, calendar pop-ups or any other confidential information.

We have also included some additional computer tips below to help prepare you for your next remote deposition.

  • Set your screen saver and sleep mode options to “NEVER” for the event 
  • Work off 2 monitors if possible so you can view the deposition on one screen and your notes/email on the other screen 
  • Test! Give us a call to test with you (and – TEST with your Expert and/or Witness!)

If you prefer to continue your litigation in-person, check out our in-person deposition guidelines and protocols by clicking here

Give us a call today to schedule your remote depositions!  (800) – 333 – 2082 or calendar@huseby.com

Author
Taylor Boysen