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The Huseby Journal

What to Expect When You’re Huseby Connecting – A Guide to Presenting Exhibits

The COVID-19 pandemic has created plenty of litigation complications. One of the larger among them is the balance attorneys must strike between actively moving cases forward while following various stay-at-home orders. For litigators, remote depositions are a great way to strike that balance, but there are a few aspects that litigators must consider before conducting these types of proceedings.

Like the telephone or computer, remote depositions allow for immediate connections to achieve numerous goals. With proper preparation, there’s no reason to worry that your remote deposition will be any less effective than the typical deposition with everyone in the same room. Because exhibit presentation is such a large aspect of depositions, we’ve put together some tips on presenting your exhibits so that you are set up for remote deposition success.

Preloading Exhibits

As you prepare your exhibits, go ahead and name the file exactly how you would like it entered on the record. Files uploaded in HC's Preloaded Document section cannot be renamed. Once you're ready to upload your exhibits, contact Huseby's Support Team (webconference@huseby.com) to gain early access to the virtual meeting room. Typically, the room is opened one hour prior to the start of the deposition. However, if you need access to the room earlier, contact our Support Team and we’ll work with you to accomplish any task.

While you are loading your exhibits, you will have the option to share your exhibits. Clicking the “is shared” check box allows other counsel the ability to see the documents you have added to the preloaded documents queue. Make the “is shared” selection only if you would like the documents in your queue to be seen by others. Our system defaults to “private”, and any of those files are only seen by the individual user who uploads the files.

Presenting Exhibits

You’ve prepared for your deposition and loaded the exhibits. It’s game time. To present a new exhibit from the Preloaded Documents section, click the open icon next to the file name you wish to present. HusebyConnect offers a wide range of annotation tools for you to add text, draw, highlight, and make other annotations of the exhibit. Once you’re finished with the exhibit, you can mark the document by clicking Add Stamp and select your preferred sticker. Place the sticker on top of the exhibit and enter the exhibit number. HC defaults itself to the manual exhibit numbering system. If you would like automated number, let us know and we can update that setting at the beginning of your case.

Once the exhibit has been marked and saved, provide opposing counsel with a courtesy copy in just three simple clicks. Upload the file to the Attorney File Share pod and click save. It really is that easy.

What to Expect Presenting PDF Exhibits

How long does it take the preload, present, mark, and save a large exhibit file? Well, we did a test for you. Actually, we did three. We used a 510-page color document that’s 17.7 MB in size. In all three tests, the file took 2 minutes and 32 seconds to complete.

What about a mid-sized exhibit? Glad you asked. We used a 50-page color document that’s 6.7 MB in size. In all three tests, it took anywhere from 19 to 45 seconds to upload. Enough time to take a sip of your coffee and get ready for your next question.

Small-sized exhibit? That’s easy. Our tests ranged from 8 to 12 seconds to upload. As always, if you have any questions or need help please contact our Huseby Support Team. We’re here to help. It’s what we do.

Presenting Files Natively 

If you’re presenting a non-PDF exhibit, we can handle that too. To present files in a native format, click Stop Sharing at the top right of the exhibit presentation pod. You can either select to Share Document or Share My Screen. If you are sharing your screen, you will see a window that shows what you are currently sharing in the bottom of your screen. You can stop sharing at any time. To go back to the exhibit presentation module (your PDFs), click Recently Shared and then select “Huseby Exhibit Presentation.” HusebyConnect has a wide range of file formats that are accepted. These include .jpg, .png, .pptx, .mp3, .mp4, .zip, .flv, and .swf. If the format is widely known, we certainly can present it.

Portal Repository

With every proceeding you partner with Huseby on your files are available in our online repository. Our HusebyConnect software comes with a portal repository that houses all exhibits and transcripts related to that single case. To view or download these files, you’ll need to go to cloud.huseby.com, enter your username and password, and select the Case Management tab.

Next, select the case associated with the files you are looking forward and search the files to view or download by witness name or date range.

Once you’ve selected the exhibits you are looking for you can double-click the exhibit name and click download. You can also select multiple exhibits at once and download all of those to a single zipped folder.

If you have trouble, contact us.

Exhibits Practice Module

We understand that this may be your first virtual deposition, or it may be your first HusebyConnect deposition. You want everything to go smoothly. No hiccups. That’s why we’ve created an Exhibit Practice Module. Practice preloading and presenting exhibits as you prepare for your deposition. We highly recommend clients spend some time navigating the practice module to become familiar with how to preload, present, annotate, mark, and save exhibits. Give us a call today to schedule your next HusebyConnect deposition. We’ll be happy to present a demonstration beforehand and answer any questions you may have.

We look forward to working together!

(800) 333-2082

Using HusebyConnect from Your Mac

For the Mac users in our Huseby family, never fear. We’ve included you all on the fun, too. You’ll want to contact us beforehand and get instructions on how to self-test your computer. Once the test is completed, you can download Adobe Connect.  The installation process will complete in less than a minute. At that point, you’re ready to join your first HusebyConnect event. To join the HusebyConnect event, log-in by visiting https://cloud.huseby.com. Your browser will ask you to let it open the Adobe Connect app. Once you allow that, HusebyConnect will start. Yes, it really is that simple.

Author
Taylor Boysen